We're Giving Away Our AI Use Church Policy Template, For Free

At the AI Summit, the Rock team shared the vision for AI agents, and security was understandably one of the most-asked questions during the event. Churches are questioning, "How do we let our staff use AI without opening the door to data breaches, privacy violations, or bigger problems?"

Whether or not you've written or adopted an AI policy yet, ensuring your sensitive church data is protected is responsible stewardship for your ministry and staff.

Why We're Sharing

Until now, our AI Use Church Policy Template was a resource we reserved for students in our AI Agentic Cohort. It's the document we built to help churches answer the hard questions: what counts as sensitive data, which tools are safe to use, and where AI can help versus where it can't replace human judgment. It's shaped by real conversations with church staff who needed guardrails, not a ban on AI.

This topic has become too important and too in demand to keep behind a course. So today we're releasing the template to the entire Community, free.

What's In The Template

AI is already woven into our daily work, so this policy doesn't focus on "what should I use AI for?" It focuses on how to use it responsibly.

That distinction was intentional. Like the internet and personal computer before it, AI isn't a tool for one department or one job description. It's general-purpose, which means a policy built around a list of approved tasks would be outdated within a year. We designed ours to hold up instead: a framework for judgment that works no matter how your role, or the tools themselves, change. Here is what's inside the template:

• Why the policy exists and how staff should think about AI as a general-purpose tool

• Guidance on using AI to sharpen work rather than outsource it

• Rules for what data should never be entered into an AI tool, including health information and sensitive personal details

• A framework for approving AI tools and tracking which systems they're connected to

• A staff acknowledgment section, ready for signatures

Download it, adapt it for your church's context, and have your legal counsel review it before you roll it out. It's built to be edited, not adopted word for word.

Want to Go Deeper?

The template will get your policy in place, but if you want your team to build real fluency with AI, the tools, the workflows, and the judgment that comes with using them well, that's what our AI Agentic Cohort is for. Our next cohort starts soon, and registration closes July 27.

Sign up for the AI Agentic Cohort with Claude to transform your ministry output.